A Helpful Timeline for Planning Your Quinces

12 Months Before
• Set date
• Determine budget
• Pick colors, theme
• Book church, reception site

10 Month Before
• Ask godparents to participate
• Ask court and escort to participate
• Draft guest list
• Select DJ, photographer and videographer (check church filming policy); sign contracts, set deposit schedules
• Hire caterer

9 Months Before
• Shop for quinceañera dress, accessories (including heels for changing of the shoes
• Book choreographer
• Select music for dances

8 Months Before
• Order damas dresses and accessories
• Fit chambalanes for tuxedos
• Pick flowers
• Design invitations
• Select menu
• Identify practice space

6 Months Before
• Buy decorations
• Order favors
• Reserve hotel rooms
• Reserve table, chair and linen rentals

4 Months Before
• Pick up and address invitations
• Draft seating chart
• Arrange transportation for quinceañera, court, padrinos and parents

3 Months Before
• Create ceremony, reception outline
• Schedule rehearsals; send to court
• Mail invitations, create RSVP list
• Buy crown and pick hairstyle
• Discuss expectations with ceremony officiate
• Finalize details with florist, photographer, videographer and entertainment; identify specific shots you want taken, specify music you do and don’t want played

2 Months Before
• Order guestbook and other accessories (candles, cake topper)
• Schedule hair, makeup, nail appointmentsv • Prepare quinceañera’s thank-you speech
• Select programs

1 Month Before
• Have quinceañera photos taken; send to videographer
• Finalize alterations
• Buy gifts for court

2 Weeks Before
• Call guests who haven’t responded
• Finalize seating chart; make place cards
• Confirm vendor delivery locations, pay balances

1 Week Before
• Give venue and caterer final headcount
• Create checklist of items for church and reception space

1 Day Before
• Pack checklist items
• Deliver favors and portrait to venue
• Decorate venues
• Take quinceañera for mani-pedi
• Confirm transportation
• Charge cell phones, cameras
• Final program walk-through, preferably at venues; thank court with gifts

Day of
• Get hair, makeup done
• Assign emergency kit (pantyhose, sewing kit) to relative

1 Week After
• Invite the quinceañera’s best friend over to open gifts and record names for thank yous
• Send thank-you cards
• Upload pictures to photosharing site and invite guests and court to do same